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Virginia Department of Corrections — Public Safety First

Virginia Department of Corrections Procedures

These procedures may be modified or updated at any time. While all efforts are made to ensure these procedures reflect the most current information, they are provided here as a public service and are not considered the official record. Questions regarding the information contained in the procedure should be sent to docmail@vadoc.virginia.gov. All documents are in PDF format.

000: Administration & Organization

Number Title
001.1 Operating Procedure Development
010.1 Department of Corrections Administration
010.2 Learning Teams
010.3 Correspondence Management and Customer Service
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020: Community & Other Agency Relations

Number Title
020.1 Research Conducted in DOC Units
020.2 Compact for Interstate Transfer of Incarcerated Offenders
022.1 Mass Media Relations
022.2 Offender Access to the Media
025.1 Public Access to Hearings, Information, & Meetings
025.2 Public Access to DOC Property
027.1 Volunteer Program
027.2 Internship Programs
027.3 Community Relations
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030: Authority, Inspection & Auditing

Number Title
030.1 Evidence Collection and Preservation
030.2 Internal Audit
030.3 Monitoring and Assessment of DOC Performance and Progress
038.1 Reporting Serious or Unusual Incidents
038.2 Reporting & Investigation of Alleged Abuse or Assault Against Aged or Incapacitated Offenders
038.3 Prison Rape Elimination Act (PREA)
038.4 Notification of Serious Injury, Illness, or Death
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040: Legal

Number Title
040.1 Litigation
040.2 Alternative Dispute Resolution
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050: Records & Information Management

Number Title
050.1 Offender Records Management
050.3 Facility Release of Offenders
050.4 Reporting Daily Population
050.6 Offender Access to Record Information
057.1 Personnel Records
057.2 Employee Medical Records
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070: Emergency Management

Number Title
075.1 Emergency Operations Plan (FOIA request required)
075.2 Critical Incident Management Exercises (FOIA request required)
075.3 Continuity of Operations Plan (FOIA request required)
075.4 Strike Force (FOIA request required)
075.6 Critical Incident Negotiation Team
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100: Human Resources & Training

Number Title
102.1 Personnel Actions Relating to Positions
102.2 Recruitment, Selection and Appointment
102.3 Background Investigation Program
102.4 Compensation
102.5 Staff Medical Screening and Physical Examination
102.6 Staff Orientation
105.1 Employee Uniforms
105.2 Employee Identification Cards
105.3 DOC Operations Non-uniformed Employee Dress Code
110.1 Hours of Work and Leaves of Absence
110.2 Overtime and Schedule Adjustments
110.3 Emergency Closings
110.5 Telework
135.1 Standards of Conduct
135.2 Rules of Conduct Governing Employees Relationships w/Offenders
135.3 Standards of Ethics and Conflict of Interest
135.4 Alcohol and Other Drug Testing
135.5 Workplace Violence
145.1 Probationary Period
145.2 Employee Performance Management
145.3 Equal Employment Opportunity
145.4 Employee Grievances
145.5 Critical Incident Peer Support Team
150.3 Reasonable Accommodations
150.4 Line of Duty Death or Injury
150.5 Employee Assistance Program
165.1 Professional Memberships
165.2 Employee Appreciation & Recognition
165.3 Tuition Assistance and Educational Leave
175.1 Employee Separations
175.2 Layoffs and Reduction in Workforce
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200: Financial Management & Procurement

Number Title
201.1 Budget Preparation and Execution
210.1 Internal Fiscal Controls
210.2 Cash Management
210.3 Accounts Receivable
210.4 Accounts Payable Administration and Management
210.6 Reconciliation to CARS
220.1 Gifts and Donations
220.2 Managing and Responding to Fiscal Audits
230.1 Accounting for Fixed Assets
230.2 Materials & Supply Inventory
240.1 Travel
240.2 Moving & Relocation Expenses
250.1 Paycheck Receipt, Distribution, and Withholding
260.1 Procurement of Goods and Services
260.2 Surplus Property
260.3 Small Purchase Charge Card Program
261.1 Department Safety Functions
261.2 Property Damage & Losses
261.3 Workers' Compensation
261.4 Fire Safety and Response Plans
270.1 Grants Operation and Administration
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300: Engineering & Environmental Services

Number Title
301.3 Preventative and Corrective Maintenance
302.1 Environmental Management Plan
302.2 Control of Hazardous Materials
302.3 Sustainability Plan
310.1 Technology Management
310.2 Information Technology Security
310.3 Offender Access to Information Technology
320.1 Emblems, Signs, and Flags
320.2 Security Access System, DOC Headquarters
320.3 Recreational Use of DOC Property
320.6 Tobacco Products and Smoking
323.1 Vehicle Acquisition, Operations, and Maintenance
323.2 Commuting in a State Vehicle
325.1 Real Property
325.2 Staff Housing and BOQ's
350.1 Training Administration
350.2 Training and Development
350.3 Firearms Training
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400: Institutional Security and Control

Number Title
401.1 Development and Maintenance of Post Orders (FOIA request required)
401.2 Security Staffing (FOIA request required)
401.3 Administrative Duty Coverage (FOIA request required)
410.1 Control Centers (FOIA request required)
410.2 Count Procedures (FOIA request required)
410.3 Offender Movement Control (FOIA request required)
411.1 Offender Transportation (FOIA request required)
411.2 Transportation Offender Exchange Points (FOIA request required)
420.1 Use of Force (FOIA request required)
420.2 Use of Restraints and Management of Offender Behavior FOIA request required)
420.3 Canines (FOIA request required)
420.4 Corrections Crisis Intervention Team
425.1 Outside Work Assignments (FOIA request required)
425.2 Hospital Security (FOIA request required)
425.3 Offender Use of Vehicles and Motorized Equipment
425.4 Management of Bed and Cell Assignments (FOIA request required)
425.4RH Management of Bed and Cell Assignments - Restrictive Housing (FOIA request required)
427.1 Offender Gand Identification and Tracking (FOIA request required)
427.2 DOC Gang Information Management (FOIA request required)
430.1 Armory Operation and Maintenance (FOIA request required)
430.2 Tool, Culinary, & Medical Equipment Control (FOIA request required)
430.3 Key Control & Locking Devices (FOIA request required)
440.2 Perimeter Security (FOIA request required)
440.3 Administration & Monitoring of Offender Telephones (FOIA request required)
440.4 Offender Privileges by Security Level
440.5 Work Center Security Management (FOIA request required)
440.6 Community Corrections Facility Security Management (FOIA request required)
445.1 Employee, Visitor, and Offender Searches (FOIA request required)
445.2 Searches & Inspections (FOIA request required)
445.3 Intensive Interdiction Operations (FOIA request required)
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500: Food Services

Number Title
500.1 Food Services Manual — Introuction
500.1 Food Services Manual — Food Service Management
500.1 Food Services Manual — Food Service Personnel
500.1 Food Services Manual — Menu Planning (Includes Therapeutic Diets)
500.1 Food Services Manual — Religious Diets/Common Fare Meals
500.1 Food Services Manual — Food Preparation and Service of Meals
500.1 Food Services Manual — Sanitation and Safety
500.1 Food Services Manual — Purchasing
500.1 Food Services Manual — USDA Commodities
500.1 Food Services Manual — Control of Food Service Utensils and Equipment
500.1 Food Services Manual — Inventory Control
500.1 Food Services Manual — Emergency Feeding Plan
500.1 Food Services Manual — Equipment Maintenance
500.1 Food Services Manual — Reports and Record Keeping
500.1 Food Services Manual — Offender Training Programs
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600: Educational Services

Number Title
601.1 Educational Administration and Management
601.2 Class Organization and Management
601.3 Student Orientation and Information
601.4 Educational Testing
601.5 Academic Programs
601.6 Career and Technical Education Programs
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700: Health Services & Mental Health Services

Number Title
701.1 Health Services Administration
701.2 Health Services Continuous Quality Improvement Program
701.3 Health Records
720.1 Access to Health Services
720.2 Medical Screening, Classification, and Levels of Care
720.3 Health Maintenance Program
720.4 Co-Payment for Health Care Services
720.6 Dental Services
720.7 Emergency Medical Equipment and Care
720.8 Advance Directive and Durable Do Not Resuscitate Orders
730.1 Mental Health Services: Administration
730.2 MHS: Screening, Assessment, and Classification
730.3 MHS: Levels of Service
730.5 MHS: Suicide Prevention and Behavior Management
730.6 MHS: Confidentiality
730.7 Psychiatric Services
730.8 Group Response Intervention Team
735.1 Sex Offender and Crimes against Minors Registration
740.1 Infectious Disease Control
740.2 Infectious Waste Management and Disposal
750.2 Transplants
750.3 Prostheses
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800: Offender Management & Programs

Number Title
801.3 Managing Offenders with Disabilities
801.5 Marriage Ceremonies for Offenders
801.6 Offender Services
802.1 Offender Property
802.2 Offender Finances
803.1 Offender Correspondence
803.2 Incoming Publications
803.3 Offender Telephone Service
810.1 Offender Reception and Classification
810.2 Transferred Offender Receiving and Orientation
820.2 Re-entry Planning
830.1 Facility Classification Management
830.2 Security Level Classification
830.3 Good Time Awards
830.4 Good Time Awards for State Offenders in Local Jails
830.5 Transfers, Facility Reassignments
830.6 Offender Keep Separate Management
841.1 Offender Programs and Services
841.2 Offender Work Programs
841.3 Offender Religious Programs
841.4 Restrictive Housing Units
841.5 Offender Alcohol and Other Drug Testing and Treatment Services
841.6 Recreation Programs
841.7 Structured Living Program
851.1 Visiting Privileges
851.2 Bereavement Visits
851.3 Community Re-entry Visits
861.1 Offender Discipline, Institutions
861.1RH Offender Discipline, Institutions
861.2 Offender Discipline, Community Corrections Facilities
861.3 Special Housing
864.1 Offender Grooming and Hygiene
866.1 Offender Grievance Procedure
866.2 Offender Complaints, Community Corrections
866.3 Offender Legal Access

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900: Offender Supervision and Management in the Community

Number Title
910.1 Probation & Parole Office and Staff Safety and Security (FOIA request required)
910.2 Probation & Parole Use of Force (FOIA request required)
920.1 Community Case Opening, Supervision, and Transfer
920.4 Interstate Transfer of Supervision
920.5 Termination of Supervision
920.6 Violation of Supervision Conditions
920.7 Electronic Monitoring Program
930.1 Community Corrections Investigations
930.2 Community Corrections Alternative Program Referral Unit
940.1 Community Residential Programs
940.4 Community Corrections Alternative Program
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