Operating Procedures
Every month, all operating procedures will be processed for updates and made available here. All documents are in PDF format.
Some operating procedures are not available on our website and include the notation, "Procedure not available online." To obtain copies of these documents, please refer to our FOIA page for more information.
Operating Procedure Categories
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000
Administration & Organization
Procedure development, VADOC administration, correspondence, customer service
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020
Community & Other Agency Relations
Research, interstate transfers, victim services, media relations, public access to VADOC, citizen involvement
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030
Authority, Inspection & Auditing
Audits and investigations, incident reporting, Prison Rape Elimination Act (PREA)
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040
Legal
Litigation and dispute resolution
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040.1 Litigation
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050
Records & Information Management
Offender records management, employee records
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075
Emergency Management
Emergency preparedness
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100
Human Resources & Training
Hiring, employee dress code, time utilization, expectations of employees, employee relations, benefits, staff development, separation of employees
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102.4 Compensation
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102.6 Staff Orientation
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102.7 Employee Records
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105.1 Employee Uniforms
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110.3 Emergency Closings
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110.5 Telework
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135.1 Standards of Conduct
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135.2 Rules of Conduct Governing Employees Relationships with Offenders
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135.5 Workplace Violence
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135.6 Use of Social Media
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145.1 Probationary Period
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145.3 Equal Employment Opportunity, Anti-Harrassment, and Workplace Civility
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145.4 Employee Grievances
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150.5 Employee Wellness
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165.1 Professional Memberships
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175.1 Employee Separations
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200
Financial Management & Procurement
Budget, fiscal management and reporting, inventory, travel, payroll, procurement, risk management, grants
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210.2 Cash Management
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210.3 Accounts Receivable
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210.6 Reconciliation to Commonwealth Accounting & Reporting System (CARS)
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220.1 Gifts & Donations
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240.1 Travel
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260.2 Surplus Property
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261.2 Property Damage & Losses
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261.3 Workers' Compensation
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300
Infrastructure and Environmental Management
Maintenance, handling hazardous materials, environmental and sustainability plans
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301.2 IEMU Process Guide
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302.3 Sustainability Plan
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310
Technology
Information Technology management and security
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320
General Services
VADOC emblems, vehicles, real estate property
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350
Training
Staff training
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350.1 Training Administration
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350.2 Training & Development
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350.3 Firearms Training
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400
Institutional Security & Control
Facility security
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401.1 Development & Maintenance of Post Orders (Procedure not available online)
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401.3 Administrative Duty Coverage (Procedure not available online)
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410.3 Offender Movement Control (Procedure not available online)
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411.1 Offender Transportation (Procedure not available online)
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411.2 Transportation Offender Exchange Points (Procedure not available online)
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420.2 Use of Restraints & Management of Offender Behavior (Procedure not available online)
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425.1 Outside Work Assignments (Procedure not available online)
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425.4 Management of Bed and Cell Assignments (Procedure not available online)
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430.1 Armory Operation & Maintenance (Procedure not available online)
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430.2 Tool, Culinary, & Medical Equipment Control (Procedure not available online)
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430.3 Key Control & Locking Devices (Procedure not available online)
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435.1 Special Operations Unit
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435.2 Offender Gang Identification & Tracking (Procedure not available online)
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440.3 Administration & Monitoring of Offender Telephones (Procedure not available online)
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440.5 Work Center Security Management (Procedure not available online)
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440.6 Community Corrections Facility Security Management (Procedure not available online)
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445.1 Employee, Visitor, & Offender Searches (Procedure not available online)
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445.2 Searches & Inspections (Procedure not available online)
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445.3 Intensive Interdiction Operations (Procedure not available online)
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500
Facility Services and Work
Food service manual and Virginia Correctional Enterprises
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600
Educational Services
Academic and Career/Technical Education programs
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700
Health Services & Mental Health Services
Administration and provision of medical and mental health services
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701.2 Health Services Continuous Quality Improvement Program
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701.3 Health Records
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720.5 Pharmacy Services
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720.6 Dental Services
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720.11 Psychiatric Services
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730.3 MHS: Levels of Service
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730.5 MHS: Behavior Management
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730.6 MHS: Confidentiality
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750.2 Transplants
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750.3 Prostheses
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800
Offender Management & Programs
Offender property, classification, correspondence, programs, visitation, discipline, grievances
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801.6 Offender Services
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802.1 Offender Property
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802.2 Offender Finances
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803.1 Offender Correspondence
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803.2 Incoming Publications
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820.2 Re-entry Planning
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830.3 Good Time Awards
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830.7 Work Release Programs
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841.2 Offender Work Programs
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841.5 Offender Alcohol & Other Drug Testing & Treatment Services
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841.6 Recreation Programs
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851.1 Visiting Privileges
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851.2 Bereavement Visits
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866.3 Offender Legal Access
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900
Offender Supervision & Management in the Community
Probation and parole supervision